Follow through with your request and insist that this be done. Here is a sample headcount justification presentation that can help you formulate your argument to get more people and hire additional staff. When your department has more work than it can handle, adding staff members may seem like the logical solution to you. Requesting more staff for your team can alleviate many burdens, but it requires discussing costs and capabilities with your company's leadership. Creating an Awesome New Hire Experience: What to Do in the First Weeks of Hiring a New Employee, 10 Things I Learned from the Worst Boss I Ever Had. $(document).ready(function () { University of Massachusetts Amherst: Basic Components of a Proposal, TechRepublic: Just the Facts: Prove To Your Boss That You Need That New Hire, U.S. Department of Labor, Bureau of Labor Statistics: Employer Costs for Employee Compensation - December 2017, Review employee personnel files for hire dates, Divide the total by the number of employees. Thanks. If your department will not be able to meet a crucial deadline, mention this fact. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRMs permission. Before you begin writing a letter requesting additional staff, make sure you have all the facts and figures in front of you to support your request. Can the additional headcount be a temporary expense? You can use data like this to calculate a specific deficit in your needs. Managers may even threaten to quit! Sub: Request to Appoint a New Employee. Portray your efforts thus far in your position. The common denominator is again hours, but looking at it in a different manner might help you justify the need for help. It sounds like you are struggling with the capacity to produce work internally or to review work that was outsourced, at least of the quality and standard that you require. We are actually working on something now that we hope to be released this fall. Below that, add the date, then on the fourth line, add a subject. 77043, for Setting up a Department of Human Resources, Newsletter. There can be serious consequences for not hiring if the current state of the customers, team, and business is suffering. If a hiring freeze prevents you from replacing employees who resign, mention this fact. You feel your team is understaffed and overworked. It is highly recommended that you insist your managers followthis process. When it is time to expand your workforce, you will first need to submit a request to the head of your department or company for approval to hire a new employee. Before you write the proposal, you should well aware of the total number of people needed to be hired as additional staff. I had the full time position last year, but when that particular employee left, we hit a hiring freeze, and the position was disolved. Can the use of technology improve efficiencies? -Alberta Employee Handbook Template The company finalized its proposals and started working on this project with the partnership of W-IT Groups, CA. Great question and one that others can probably relate to. For customer satisfaction, smoother and better service, and positive impact on the employees, I request you to look into this matter and consider my justification by reviewing the flow sheets and investment sheet that has been enclosed with the letter. Lets take a look at how we as managers can get the staff we need. letter requesting staff workovertime how to write a letter requesting for a overtime allowance for my security his normal But as she defined the positions responsibilities, she determined it was necessary to hire an HR generalist who could oversee recruiting and open enrollment so she would be freed up to handle all negotiating and strategic planning. Small business owners and CEOs often don't have the time or know what questions to ask to ensure that proper position due diligence is done up front before the recruitment process begins. Do you have any suggestions. If you can demonstrate that the payback for taking on extra workers . Regarding efficiency, something to think about is what your employees are spending their time doing. But your situation is different, of course. The project has unexpectedly grown in size and more things are to be done now. ________ (company). What are the consequences of not hiring help? After six months of gathering data, I determined that my team of 12 had averaged around 52 hours per week over that six month period. Summarize the contents and provide information about how you intend to carry out the plan for additional staffing. General Terms; Estimates and Reconciliation of Estimates; Supplemental Funding; When you're sitting at the table with executive leadership, it's wise to have a written proposal that justifies your request for additional manpower. Whether you are starting your first company or you are a dedicated entrepreneur diving into a new venture, Bizfluent is here to equip you with the tactics, tools and information to establish and run your ventures. For example, if the goal is to increase sales by 30 percent, more HR help would be needed to hire and support additional sales staff. Use clear headings, concise wording and focused answers to ensure that your manager can quickly identify what is being requested and why. The letter will communicate the urgency of doing this. Still, she had to do her due diligence and create a proper job description prior to hiring a well-rounded HR generalist. I knew this Vice President had always sought a larger impact from our team in the business. Working at a humane society allowed Jill Leviticus to combine her business management experience with her love of animals. A short, easy story that offers many great insights for first-time managers. Draft the structure of your letter Before you start writing the content of your letter, familiarize yourself with an appropriate structure. Sample Justification Letter for Additional Staff. All too often, I see managersask for more people and more resources, butthen fail to put any sort of solid rationale or justificationtogether. Facts that highlight a need for action. (8-1) = 7,as long as the end result is 7. For example, the cost to employ someone who earns $50,000 a year is approximately $15,850, making the total cost for that employee $65,850 year. Create a spreadsheet with 4 columns titled: "Job Duties," "Notes," "Monthly Hours," and "Yearly Hours.". In addition, they are unable to guide people appropriately. We would assign the seasonal people to picking and packing. The main objective of this letter is to convince the reader to provide more staff. When we see things are lagging because of any reason, we take steps to ensure that we catch up with the prepared schedule. As of December 2017, the U.S. Department of Labor's Bureau of Labor Statistics indicated the cost for private sector employee compensation was 31.7 percent of wages. Valentine's Day Crafts and Activities for Kids, Secret Santa 2022 - How to Plan the Perfect Secret Santa, How to Organize Christmas on a Budget in 2022, Making Christmas Fun for Kids in 2022 - Useful Tips, Celebrating Thanksgiving at Home with Kids, Fun Ideas to Celebrate Halloween With Your Kids in 2022. Personnel: Provide employee(s) (including names for each identified position) of the applicant/recipient organization, including in-kind costs for those positions whose work is tied to the grant project. The recruitment of additional staff on a temporary basis of eleven months can be of great importance as it has much importance in the project accomplishment. Follow the steps in this guide to help you build a solid business case to justify an increase in headcount for your team. Whats it costing to do things now versus the costs of how things can be done? Be prepared. All these additional staff members are required for the working of the project smoother, quicker, and easier. A bonus letter can have various elements, including your address, the date, the company's address, the salutation and the valediction. We all want happy and healthy employees.Get them on their feet!. }); if($('.container-footer').length > 1){ Gain the intel you need now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks. Many organizations base hiring decisions on cost, so your proposal's budget section should describe the costs and the basis for your projections. Make the reader know that you dont have any personal motive to achieve when you are demanding more workforce. Explain how the lack of manpower is preventing you from accomplishing your goals. HR department staffing decisions should be analyzed based on risks and rewards to determine which activities should be handled in-house and which ones can be outsourced, says Paul Young, SHRM-SCP, HR manager for the American Association of Endodontists in Chicago. I prepared my evidence. Your session has expired. 588 0 obj <> endobj So its a fact: hiring is costly, it is a distraction, and it is an unpopular request. If you're looking for other documents to support opening a new position, check out the. Write a list of the reasons you need the additional staff members. Find the latest news and members-only resources that can help employers navigate in an uncertain economy. Your need for staff also might result from not having the right employees. Justifying the Requirement of Additional Staff for Outbreak of Workload in the KYEL Construction Project-20XX Contract no. The engine for thisanalysis is called a business case. I guess Im looking for some type of percent. hb```f`` B@$QC{VsZK^kv':wO8jm3me aF?e| Be friendly but firm. I often see exhausted managers complaining Were working non-stop. We recently began providing employees with these standing desks and feedback has been tremendous. Tools, Resources and Guides for Managers and Business Leaders. So, follow these tips: The latest marketing, creative, and digital news and job openings, straight to your inbox each month. Letter #1 Re. Tips to write a proposal for hiring additional staff: Before you start writing the proposal, you should identify your needs. Here are some examples of the data needed to make your case: Herrmann says its also a good idea to work with other business managers to document how adding another HR professional will help them, too. Legislation Readers with access only to the executive summary should fully understand the underlying reasons for the request for additional staffing. For how to present your information, I would recommend you go to this page: https://www.managersresourcehandbook.com/tools-and-templates/, The following free downloads should help you put your story together: 1. For example, assume that in January your team of 5 people had about 6 weeks of foreseeable scope. The Position Justification Form 0 Pay attention to timing. Generally, a company asks the employee to justify asking for added staff. The new branch office has consistently exceeded sales goals, thanks to our highly ambitious sales associates. But, some companies think they can increase individual worker output while keeping production constant. Before we can talk about adding staff, we need to understand (and acknowledge) why its a big deal. Nor do these numbers includethe hidden costs associated with training the new employee, since there will be a temporary drop in efficiency. TemplateRoller.com will not be liable for loss or damage of any kind incurred as a result of using the information provided on the site. No magic formula or hocus pocus. Justifying Additional Staff Download Premium Form. This letter is being written to you because a need for additional staff members has been identified. Follow a professional letter template or format. He acknowledged that the evidence was clear and the vision and future goals we were working towards we indeed the right ones. In short, focus on the long term need for the role. Human resource planning begins with determining workforce needs: the levels, positions and numbers of people the organization needs to carry out its mission and objectives. Privacy, 2006-2023, ConnectsUs HRand/or its affiliates, 1965 4th Avenue West My current situation is I have a fantastic temp employee who is doing the role of a marketing associate. 3. Talking about the fiscal acclivity, it will cost the company $8230 to hire the aforesaid staff on a temporary basis for a period of six months (until the project completes). Then, I was given some advice from a trusted colleague, who told me to take matters into my own hands. 11 August 2020. This question is easily one of the most frustrating things for hiring managers. (Describe in your own words). This seems to be more challenging then asking for a no salaried employee. Theresa Minton-Eversole is a writer based in Alexandria, Va. You have successfully saved this page as a bookmark. Does it have to be filled by an employee? Thanks for the comment. Thank you! U S Department of Labor Office of Workers Compensation. 123 Main Street . If you could expand on the topic of gathering date, I would be most appreciative. State the purpose of your proposal and identify who provided input. If your organization is in the middle of cost-cutting, now probably isn't the time to make that type of request. Then, skip a line and address the letter starting with "Dear . Hiring more people makes the company bear more expenses. I am requesting permission to immediately hire 30 half-time seasonal employees in the shipping department . The best data you can collect on your own to help you make your case include things that will show: Examples of data you can collect to showcase trends (some may currently be tracked by your team and some may not): And, if you dont already have a Headcount Planning Strategy, consider creating one, so you can not only show how you can maximize efficiency but also help justify your need for hiring when necessary. Point out some of these consequences to the decision-makers: Compare the current state to the future desired state. I collected the data and evaluated the teams workload. Let us know how it goes. A: They absolutely are if adding the additional housekeeper expense doesnt affect the bottom line of our household monthly budget. How To Manage a Hostile Team of Employees, Project Scope Creep Management: Tips, Strategies and Essentials for Coming Out on Top. I want a sample letter for requesting additional manpower. Stuff is falling through the cracks. If lack of manpower will cause a significant slowdown in your department, describe how this slowdown will affect other departments in the company. The methodology should also include the availability of workers, because there's no sense in petitioning for additional staff if the labor market is such that you don't stand a chance in attracting qualified applicants. @DrJohnSullivan. How will it help? Youve probably witnessed that discussion more times than you can count. Do you expect that volume of work to continue? Opening salutations. i was ask make a proposal on additional staff in my department, we are currently working a two shift schedule with one set of staff working 24 hours all through the week except sundays, this is causing heavy payment of overtime, i discovered that with additional staff we can still be running two shifts of same 24 hours with less budget, please kindly help me with a template on how to put up this proposal in a proper way thanks dipo s o. Hi Dipo! Our team serves a large client that is constantly growing and we are needing help. I specifically told them to record actual hours spent on the job,not just the tasks they spent time on betweenthe hours of 8 to 5PM. For example, your needs assessment might include descriptions of average employee tenure, succession planning, employee training and development, and attrition and turnover. State your current departmental budget. Justification To Hire Additional Staff Sample When somebody should go to the books stores, search launch by shop, shelf by shelf, it is in fact problematic. Describe the reasons why the company needs additional staff and explain the methodology you used to determine how many staff are required to sustain the organization's operations. Companies wont typically go for that, thats why they hired a temp. Unfortunately, your manager might not agree with your assessment. On the next line, add your manager's official title. With 30 additional seasonal employees we would be able to expand hours of operation and work 24/7 during the holiday rush. Identify the Need of the Department for the Additional Employees. Provide facts and figures if possible. The new advertising campaign has already brought in an additional $250,000 since September, which is more than enough to cover the cost of 30 half-time seasonal employees working at minimum wage for a three month period. RELATED: 9 Mistakes to Avoid When Seeking More Staff. An additional budget request letter is a document requesting more money from a company or institution to complete a project. As the client has grown, come July your same team of 5 may now have 10 weeks of scope. HR Consulting Website, HR Templates Facts that highlight a need for action. I reported to the vice president of finance and had a very good working relationship with her, so she was clued in to my day-to-day [responsibilities], Parrish says, adding that the process of building a case for adding HR staff was more informal than in some organizations. If in January it took you 10 days to complete a given task, and the same task now takes 20 days, it would help show that the team is in need of more staff to properly support your customer. Employment Lawyers, Employee Handbook Kit Justification of the Proposal of Hiring Additional Workforce for the Sector-905 Project based on Necessity and Unmanageable Workload, Request Letter to Boss for Vacation Leave, Request Letter to Judge for Leniency in Sentence, Application for Loss of College Identity Card, Disciplinary Action Notification for Unprofessional Conduct, Car Booking Cancellation Letter to Company, Apology Letter for not Joining the Company, Letter Apologizing for Unable to Join the Company, Leniency Letter To Judge Before Sentencing, Application Letter Samples for College Admission, 30-Day Friendly Eviction Notice to Landlord. Decide on the main statement you want to make to justify your request for additional resources and use that to start your letter. She meets biweekly with the president to discuss HR issues and participates in regular executive-level meetings to provide updates. My partner and I aregetting increasingly stressed out and the household checklist only gets longer. You will need to focus on the benefits the resource will add. Include Keywords. Start With the Essentials Depending on the size of your organization and the complexity of your staffing plan, your request for additional staff proposal should have at least four basic sections: Executive Summary Needs Assessment Methodology Budget The ABC Company Human Resource Manager, [insert name], submits this proposal, dated [insert date] to justify the addition of five additional staff across two departments: Corporate Sales and Accounting. Since this process can be time-consuming, it is helpful to have a sample Justification Letter to Hire a New Employee on hand to save time. 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